The purpose of the Athlete Development Fund (ADF) is to provide a way for an athlete (or team) to raise funds to support training and related competition expenses while allowing donors to make tax deductible donations. Since any efforts towards fundraising can only be used for expenses detailed below, it is highly recommended that all fundraising letters and other forms of communication state that the funds are being raised “for the purposes of training and competing in” your given sport or specific event. Example: “I am raising funds to train and compete in the nationals.”
Account holders are required to be current members in good standing of Wheelchair and Ambulatory Sports, USA. In the event that one is not a member by March 31st of each membership year, the account holder will be assessed the annual non-refundable membership fee.
· All funds (to include sponsorships, gifts, prize money, personal money) placed in an Athletic
Development Fund are considered assets of Wheelchair and Ambulatory Sports, USA for the benefit of said person.
individual and/or team upon account holder's retirement from sport; nor can they be transferred to either heirs and/or other sports/recreational organizations.
o A high volume account is one which exceeds 20 transactions (checks and/or Paypal contributions) per month.
o A fee of .50¢ per check/PayPal contribution will be charged for each transaction in excess of 20 per calendar month at the time of the transaction.
o Each additional check request will incur a $5 processing fee.
· Each account must maintain a minimum balance of $100.00.
o If your balance falls below the minimum balance after fees and membership fees are withdrawn we will ask you to have a sponsor or donor make a donation to your account or the account will be subject to closure.
o No reimbursements will be made from accounts with a balance below $100 unless you have requested the account be closed.
· Any fees or charges for the use of Paypal or returned checks will be charged against your account.
· Checks deposited into the account will not be available for disbursement for 5 days after the date of deposit.
· Annual account fees will be withdrawn from the account for any account still open on December 31st for the upcoming year unless we have been given written notice no later than November 30 that the account is to be closed.
· We will provide each active accountholder with a quarterly statement of activity.
Guidelines for allowable uses of athlete/coach/team development funds:
Travel Expenses to and from Training, Competitions, and Camps
Equipment Purchases. Examples:
Meals while training or at competitions up to the maximum IRS allowable per diem rate (currently $59.00 per day)
Registration fees for competitions
Periodicals related to sport
Membership to fitness facilities
Chaperon expenses to accompany junior athletes to competitions
Personal Care Assistant expenses for athletes attending training camps, competitions
Reimbursable expenses are to be submitted using the Athletic Development Fund Reimbursement Expense Form. Original receipts MUST accompany all expenses claimed. ADF Reimbursement Form
The receipts must show:
Receipts must be actual invoices.
Unacceptable receipts include:
Payments will not be made directly to vendors
Only WASUSA sponsored Teams will be able to have funds transferred from the ADF to Team USA accounts.
Any outside team expenses must be paid by the account holder and a receipt submitted for reimbursement.
Allow 4-6 weeks for payment.